Implementing Your Research Dissemination Plan

Disseminating your research is a crucial step to help advance research in your field and increase awareness among the public; this step requires effort, strategy, and careful planning. Even the best dissemination plan is ineffective, though, until it is put into action.

As Greg Reid once said, “A dream written down with a date becomes a goal. A goal broken down into steps becomes a plan. A plan backed by action makes your dreams come true.” Now is the time to make your research dissemination dreams a reality.

Implementing an effective dissemination plan involves using various methods and tools to communicate your research in a clear and engaging way. You must identify the right audience for your work, choose the best methods for reaching them, and determine the most appropriate timing for sharing the information.

Although these implementation goals should be detailed in your dissemination plan, they may need adjustments as you move through the research process. Let’s explore some strategies to help keep your dissemination plan on track.

Why do I need a research dissemination plan?

A dissemination plan is the key to sharing your research findings with the right audiences, including the public, professionals, and policymakers. Making your research more accessible and relatable maximizes its value and impact.

While traditional methods like publications and presentations reach academic circles, a broader approach ensures your research benefits the wider public. A well-structured dissemination plan helps you:

1. Reach a wider audience- Employing various techniques to connect with diverse stakeholders broadens the influence of your research.

2. Enhance understanding- Simplifying complex data into accessible formats helps others comprehend and retain the information.

3. Increase engagement- Using visual and interactive methods keeps the audience interested and immersed.

4. Build credibility- Clear and well-presented research reinforces your arguments and adds validity to your findings.

5. Inspire action- Persuasive dissemination can encourage responses and influence decision-making processes.

Ultimately, a dissemination plan helps you extend your research beyond the academic community, reaching others who can benefit from your work as well. By informing and motivating diverse audiences, you gain the opportunity to contribute to not only scientific advancement but also societal progress.

Methods and tools for research dissemination

There are many ways to disseminate your research. Each approach, from engaging mass media to conducting educational outreach, offers unique benefits to enhance the reach and engagement of your research.

The table below outlines various categories of dissemination methods, the strategies they encompass, and the advantages they offer:

Some Helpful Tools

Mass Media 

1 Social media management- Metricool, HootSuite, Zoho, Loomly 
2 Website creation- Wix, Bluehost, Squarespace, Web.com 
3 Press releases- Prowly, Reportable, HypotenuseAI 
4 Policy brief templates- Smartsheet, Plural, PDFfiller 

Local Methods 

5 Flyers and brochure design- Canva, Stencil, Adobe Spark, VistaCreate, Piktochart 

6 Find local event search- follow social media pages, check local newspaper and library calendars, subscribe to newsletters 

Academic Approaches 

7 Conference presentation- Google Slides, Prezi, Keynote, Emaze, Oomfo 
8 Conference location- AllConferenceAlert.net, Conference Alerts, Conference Listings, WikiCFP 

Virtual Meetings 

9 Connect with others- Zoom, GoTo, vFairs 
10 Create a webinar- Demio, Crowdcast, Vimeo 

Videos 

11 Video recording- Videoscribe, FlexClip, Riverside 
12 Editing software- Adobe Premiere Pro, iMovie, Wondershare Filmora 
13 Hosting services- YouTube, Wave.video, Vidyard

Data Visualization 

14 Turn data into charts and graphs- Tableau, LiveGap Charts, Julius.ai 
15 Infographic creation- Venngage, Easel.ly, Infogram

Educational Outreach 

16 Curriculum development- Articulate360, Learner Mobile, Easygenerator

Choosing the right dissemination methods and tools is essential to maximize the reach and impact of your research. By leveraging a combination of these strategies, you can ensure that your findings are effectively communicated to diverse audiences.

Creators, Distributors, and Timing

Once you understand the various methods and tools you can use to disseminate your research, the next step is to identify who is responsible for creating and distributing the content. It is also imperative to determine the optimal timing for these activities.

Who is involved

The key players involved in implementing a dissemination plan for research typically include:

● Researchers and Principal Investigators- Responsible for generating and verifying the research findings.

● Communications and Marketing Teams- Develop strategies to share the research with targeted audiences.

● Public Relations Specialists- Manage relationships with media outlets and handle press releases.

● Content Creators- Write, design, and produce dissemination materials, such as articles, infographics, videos, and social media posts.

● Project Managers- Coordinate the dissemination activities, ensuring timelines and goals are met.

● Stakeholders and Partners- Collaborate and provide input on dissemination strategies, including funders, community organizations, and policymakers.

● IT and Web Development Teams- Maintain websites and online platforms for sharing research findings.

● Subject Matter Experts- Provide insights and credibility to the content being disseminated.

● Outreach and Engagement Coordinators- Facilitate direct interaction with the community through events, workshops, and presentations.

While this may seem like a lot of new positions to budget and hire for, most tasks can often be handled by someone already on the research team. Your institution, sponsor, or funder may also provide some of these resources.

It's important to assess these issues early, though. This way, you can identify who has the necessary skills and time to handle these responsibilities and where there may be gaps.

Using the same delegation skills employed during your research project, allow the strengths of team members to guide how they are matched with dissemination tasks. Then, provide the resources and support that they need to succeed.

Why delegation is important

Delegation ensures efficient management of all aspects of the dissemination plan. It further allows individuals with specialized expertise to enhance the quality and reach of the research findings.

When you are able to balance workloads among your team and foster teamwork, everyone has a stake in achieving the strategic goals outlined in your plan. Here are some tips to consider when delegating tasks:

Effective delegation not only streamlines the dissemination process but also improves team collaboration and increases your chances of achieving your goals. Try following these best practices for successful task distribution and optimal project outcomes.

When to disseminate your research

When you disseminate your research at the best time, you can maximize the impact and reach of your research findings. When your information is timely and relevant, target audiences are more likely to be interested, engaged, and attentive.

Well-timed dissemination can also capitalize on current trends, events, or discussions. Consider these questions with the dissemination team:

1. What are some major topics or issues in our community, country and world right now?

2. How is our target audience affected by these issues?

3. How do our research findings add to the conversation?

There are several factors to take into account when determining the timing of your dissemination efforts:

● Understand the Audience- Know when your target audience is most receptive to new information. This might involve determining when they are most active or available to engage with the content.

● Align with Strategic Goals- Consider the broader goals and timelines of your organization or project. Your timing should align with key milestones, events, or launches that can amplify your research dissemination efforts.

● Monitor Trends and Events- Stay informed about relevant trends, events, or deadlines in your field. Releasing findings when there is heightened interest or relevance can boost engagement.

● Assess Resource Availability- Ensure that the necessary resources and support are in place to maximize the effectiveness of your dissemination plans. This includes considering the availability of team members, tools, and platforms.

● Analyze Past Data- Look at previous dissemination efforts led by yourself, your colleagues, or other researchers in your field to identify patterns in engagement and effectiveness. This data can provide insights into the optimal timing for future efforts.

To execute your dissemination plan based on this optimal timing, use these strategies:

1. Plan Ahead- Outline when and how dissemination efforts will be executed.

2. Coordinate with Stakeholders- Include internal teams, partners, and external collaborators.

3. Use Scheduling Tools- Ensure consistency and allow for strategic timing.

4. Stay Flexible- Remain flexible to account for unexpected opportunities or challenges that may arise to help optimize timing.

5. Evaluate and Adjust- Use this information to refine timing strategies for future efforts.

Understanding and carefully planning the timing of your dissemination efforts improves both efficiency and impact. When coordinating these strategies with the team, consider who is best suited to communicate with specific target audiences.

Also, determine the optimal timing of each dissemination tactic for maximum engagement. This ensures messages are effectively received and acted upon.

Final Thoughts

After careful planning and strategy development, deliberate implementation is the next step in your dissemination plan. This is the time to put your plan into action to make your research findings resonate with all intended audiences.

Whether through mass media, local engagement, academic channels, virtual platforms, or educational outreach, each approach plays a unique role in extending the reach and engagement of your findings. By identifying the right methods, tools, and timing for dissemination, your research can reach its fullest potential in terms of impact.

Take charge of your dissemination efforts by intentionally leveraging these strategies and resources. When your valuable insights in your field are received, others will better understand, engage with, and take action based on your research.

Bring your dissemination plan to life with solid implementation efforts. Propel your research forward to make a meaningful impact on society.